Executive Assistant to the Bishop at Lambeth

Posted 15 days agoExpires in 13 days
Lambeth Palace, London
Permanent
£30159 - £32700 per year

Lambeth Palace is a unique building of significant historical and global provenance. It is, first and foremost, the home of the Archbishop of Canterbury and his family, as well as home to a wider, diverse and thriving, residential community. It is also an office and the epicentre of the Archbishop of Canterbury’s ministry to the Church of England and the global Anglican Communion. It is a Grade I listed building comprising various listed buildings dating from the 12th to the 20th centuries, set within 10 acres of beautiful landscaped gardens. Fundamentally, the Palace seeks to be a place of contribution to the life of a 21st century church.

In support of the Archbishop’s ministry, the office at Lambeth Palace is made up of several interconnected teams – Anglican Communion, Chaplaincy, Communications, Correspondence, Ecumenical, Evangelism & Witness, Events, Facilities, Finance, Inter-Religious, Public Affairs, Reconciliation, Records - each providing pivotal, interdependent and essential support to the Archbishop to enable the effective delivery of the ministry to which he has been called by God.

Lambeth Palace is an exciting and vibrant ‘community of communities’. Working here gives an excellent and opportunity of contributing to the ministry of an internationally significant religious leader in a friendly, busy, fast-paced and dynamic office. The team at Lambeth Palace works collaboratively with colleagues throughout the National Church Institutions (NCIs) and beyond and supports each other at busy periods with flexibility and good humour.

Based in the historic Lambeth Palace and with daily contact with the Bishop at Lambeth, the Archbishop of Canterbury and his Senior Personal Assistant, this is an excellent opportunity to join our small and friendly team.

This is a unique role providing support to the Bishop at Lambeth, who is also Bishop to the Forces and Bishop for the Falkland Islands. This support will be delivered alongside, and working collaboratively with the Executive Assistant (Metropolitical).

Your busy and varied day will include:

  • Managing and prioritising communications with the Bishop
  • Organising and drafting correspondence
  • Diary and travel management
  • Greeting visitors and relationship building
  • Document management

With a track record of organising your own workload to deliver priorities and deadlines, you will be skilled in the use of MS office, with fast and accurate typing skills. By solving problems confidently and developing excellent working relationships, you will make a positive and flexible contribution to the team, remaining calm and inspiring confidence in colleagues at all levels.

With strong communication skills including a good telephone manner, a clear writing style and the ability to handle confidential material with complete discretion, you will demonstrate attention to detail, even when multi-tasking.

Interviews will be held on the 10th January 2019

The Role :

  • Managing and prioritising communications with the Bishop, whether by phone, e-mail, letter or in person, enabling them to achieve their objectives while ensuring timely responses.
  • Dealing with the Bishop’s correspondence, including drafting replies to letters and emails, and where appropriate replying on the Bishop’s behalf.
  • Managing the Bishop’s diary in concert with the Executive Assistant (Metropolitical), including booking rooms and hospitality where appropriate, and making travel arrangements.
  • Organising and drafting briefs for meetings and for the Archbishop’s official engagements for which the Bishop at Lambeth has responsibility.
  • Coordinating preparation, briefing and documentation at Lambeth Palace for House of Bishops, College of Bishops, and General Synod.
  • Researching issues and projects in relation to the work of the Bishop.
  • Building relationships with the offices of the Bishop’s key contacts.
  • Receiving and greeting visitors.
  • Working with the Executive Assistant (Metropolitical) to ensure the effective records management of the Bishop’s work.
  • Dealing with enquiries and, within agreed limits, progressing the Bishop’s work in their absence.
  • Organising any functions initiated by the Bishop.
  • Being aware of the Bishop’s objectives and views, and communicating these to external and internal parties.
  • Assisting, where appropriate, with the execution of the Archbishop’s metropolitical responsibilities.
  • Providing Executive Assistant support in other team areas, as required.

Please tell us how you meet the requirements for the role :

Essential

Skills/Aptitudes:

  • Experience of MS Word, Outlook, Excel and the internet, as well as a networked computer system.
  • Excellent word processing skills from manuscript and audio-tape.
  • Minimum and accurate typing speed of 50 wpm.
  • Sense of responsibility that the work issued is of a consistently high standard with fast response times.
  • Highly discreet and diplomatic.
  • Exceptional judgement in understanding and dealing with urgent and complex matters across a wide range of issues.
  • Excellent communication skills, both orally and in writing.
  • Substantial experience of drafting and prepare correspondence, briefs and other material, as required.
  • Exceptionally well organised and methodical, with the ability to cope with conflicting priorities.
  • A self-starter, who relishes using initiative and good judgement.
  • Proven ability to work calmly under pressure.
  • Proven ability to adapt plans quickly in response to change.
  • Ability to work collaboratively and as a member of a team.

Knowledge/Experience:

  • Proven ability in managing diaries, correspondence and papers for a senior manager.
  • Experience of dealing with a wide range of people in the course of work, including at senior level.
  • An interest in the work of the Archbishop’s ministry and the Church of England generally.

Education:

  • Education to at least ‘A’ level standard or equivalent.

Desirable :

  • Negotiation skills.
  • Awareness of and interest in national and international politics and societal issues.

We in the National Church Institutions support the mission and ministries of the Church all over England. We work with parishes, dioceses (regional offices), schools, other ministries and our partners at a national and international level.

Excellence, Respect, Integrity

We follow these three values in everything we do, whether we are of Christian faith, another faith or no faith. To learn more about working for National Church Institutions and our benefits, please click here

As we are a member of the Armed Forces Covenant, we welcome all applications from those you have served in our Armed Forces and their families

We are committed to building a culturally diverse workforce. As part of this commitment, we welcome applications from people, regardless of their background. As a Disability Confident committed employer, it is important to note that there may be occasions where it is not practical or appropriate to interview all disabled applicants who meet the minimum criteria* due to high volume. We limit the amount of interviews conducted to five applicants per open post we advertise.

*Where applicable depending on post requirements.