Administrator to the Archdeacon of Hackney (part-time, 3.5 days per week)

Posted 21 days agoExpires in 20 days
The Archdeacon of Hackney's Office, The Tower, St Margaret Pattens Church, Rood Lane, London
Permanent
£16,800 (FTE £24,000)

The Archdeaconry of Hackney forms the Stepney Episcopal Area and is composed of the deaneries of Hackney, Islington and Tower Hamlets. This is an interesting and eclectic part of London with a lot of change taking place across all three deaneries. The demographic is changing and will continue to do so in future years as the skyline changes and well established residential estates are cleared to make room for new developments. Holding the old and emerging East End in tension as the Church seeks to minister to all who live and work in the Area is a core part of the ministry in Stepney and one which is an interesting and rewarding challenge.

The Archdeacon's Administrator provides support to the Archdeacon in the ministry across the Archdeaconry, especially among the parishes, the Area Staff and clergy. The Administrator has particular responsibility for a wide range of administrative and coordinating tasks. The Administrator works in close co-operation with the Personal Assistant to the Archdeacon, Area Staff, Area Deans and other office holders, as well as Diocesan staff based at London Diocesan House.

Closing Date - Tuesday 8 January 2019

Interview Date - Wednesday 16 January 2019

Strategic

  • Replying to routine correspondence within established guidelines
  • Preparing agendas and supporting papers for meetings and taking minutes for Stepney Area Finance Group meetings
  • Liaising with both architects and parishes for inspections of churches
  • Organising arrangements for Archdeacon’s Visitations including distribution of and receipt of Church Wardens Citations and Declarations
  • Maintaining good relations with all Diocesan staff
  • Updating annual directives, producing orders of service.

Operational

  • Responsible for keeping the information on the Diocesan database up-to-date for all clergy and parish officers within the Area
  • Responsible for updating the information in the Diocesan Year Book relating to the Area
  • Proactive management of mail, enquiries, telephone calls and email, using initiative as to when to refer upwards and flag issues with the Archdeacon
  • Preparing papers for meetings
  • Ordering supplies and equipment
  • Circulating and ensuring receipt of completed Annual Returns
  • Archiving of documents and files
  • Drafting of letters and preparation of papers for signature. Signing of occasional routine correspondence on behalf of the Archdeacon
  • Administration for the Stepney Area.

Customer Service

  • Good communication skills - both oral and written
  • Time Management – essential as there are projects/work that are time-constrained
  • Ability to speed type accurately
  • Proficient use of IT especially MS Word and Excel (A5 orders of service)
  • Emotional intelligence
  • Good administrative skills
  • Evaluation – situational evaluation and analysis of work undertaking.

The post holder may be required to undertake any other duties that are commensurate with the role.

Essential

  • Be sympathetic to the aims and ethos of the Church of England
  • Excellent written and oral communication skills both within the Church of England and with the wider public
  • Efficient and organised with the ability to multitask
  • Ability to work well with others
  • IT literate with demonstrable proven ability to use computers for word processing, publications and databases
  • Accurate and fast note-taking and copy typing skills
  • Ability to maintain effective administrative procedures
  • Willingness to take on a variety of tasks as the need arises
  • Ability to work independently
  • Sound judgement
  • Ability to be discreet and confidential at all times

Desirable

  • Willingness to flexible working
  • This role would best suit a keen, enthusiastic individual

About Us

The Church of England in London is growing, vibrant and at the heart of communities throughout the capital. At the London Diocesan Fund we seek to do everything we can to support this mission and growth, using our resources to help our parishes and chaplains to serve over 4 million people.

We understand the benefits of employing individuals from a range of backgrounds, with diverse cultures and talents. We aim to create a workforce that:

  • values difference in others and respects the dignity and worth of each individual
  • reflects the diversity of the nation that the Church of England exists to serve
  • fosters a climate of creativity, tolerance and diversity that will help all staff to develop to their full potential.

To learn more about the work we do, click here

To learn more about Capital Vision 2020 please click here