Reprographics Officer

This job has now expired
Lambeth, London
£25,935-£27,554 (pro rata)

The Library is seeking a Reprographics Officer to support its work by delivering a range of copying services for reader services, outreach and conservation purposes, including both image capture and supporting administration.

Interviews will he held on Friday 16th November 2018

Lambeth Palace Library (, founded in 1610, is the historic library and record office of the Archbishops of Canterbury. It is freely open for public use, serving as a research centre specialising in ecclesiastical history but with far wider-ranging archive, manuscript and printed collections. The Library serves a range of users, both from the UK and internationally. It is maintained by the Church Commissioners.

The collections range in date from the 9th century to the present day. There are some 200,000 printed books (30,000 earlier than 1700), 5,000 manuscripts (600 of which are medieval), and large quantities of archives from the Middle Ages onwards. The Library continues to receive the official papers of the Archbishops of Canterbury.

The Library is due to move into new purpose-built accommodation in 2020.

The postholder works closely with other Library staff in the delivery of all aspects of Library reprographics and its administration, in particular with reading room staff regarding users’ requirements and conservation staff regarding protection of the collections.

The main responsibilities for this role are;

  • To provide copies of archival, manuscript and printed material, primarily (using cameras and scanners) in digital format for members of the public in the reading room and in response to remote enquiries, as well as to staff of the National Church Institutions.
  • To create digital images for online resources, exhibitions and other forms of outreach, and digital surrogates for preservation purposes.
  • To administer the service on a day-to-day basis, liaising with customers and maintaining accurate records of orders and payments; meeting timescales for service delivery; and implementing revisions to procedures as necessary.
  • To provide copies in accordance with preservation requirements and liaise with conservation staff over specialist handling of fragile items.
  • To provide copies in accordance with copyright law and advise customers on copyright issues and to process requests for permission to use Library images.
  • To maintain the digital image bank, systematically storing new images with standard metadata and uploading items and volumes to LUNA image software, according to agreed procedures.
  • To advise other staff on image capture and management as necessary.
  • To liaise with IT staff over technical procedures and maintenance of equipment and software, and to keep up to date with new developments in techniques, equipment and standards.
  • To be responsible for arranging maintenance of equipment and stocks of supplies.
  • In the course of these duties, to retrieve and transport items in diverse formats (e.g. volumes and boxes) and in varying conditions from a range of storage areas, some accessed via stairs, across the Library’s historic premises in accordance with procedures relating to manual handling and working at height.
  • Carrying out any other duties as required



  • Proven ability in digital photography and experience in photographing objects, preferably archives and books.
  • Confident use of a professional DSLR in automatic and manual modes.
  • Previous customer service experience.
  • Ability to develop knowledge of copyright law in relation to historic collections.


  • Strong IT skills including knowledge of image software (e.g. Photoshop, Arcapture) including batch editing, and general applications (e.g. Microsoft Office).
  • Good interpersonal and oral and written communication skills.
  • Ability to handle unique and valuable material with due care for preservation and security, according to guidelines and advice of colleagues.

Personal Attributes

  • Ability to work independently, organise own work and prioritise tasks.
  • Ability to work under pressure and meet deadlines.
  • Ability to work to agreed standards.
  • Ability to work methodically and accurately showing attention to detail, including care in undertaking administrative tasks e.g. recording orders and payments and filing paperwork.
  • Commitment to providing a high-quality service to colleagues and external customers, with the ability to deal politely, confidently and efficiently with customers.
  • Ability to work as part of a team.


  • Educated to A-level standard or equivalent.



  • Previous experience working with historic collections.
  • Understanding of conservation and handling issues.

We in the National Church Institutions support the mission and ministries of the Church all over England. We work with parishes, dioceses (regional offices), schools, other ministries and our partners at a national and international level.

Excellence, Respect, Integrity

We follow these three values in everything we do, whether we are of Christian faith, another faith or no faith. To learn more about working for National Church Institutions and our benefits, please click here

As we are a member of the Armed Forces Covenant, we welcome all applications from those you have served in our Armed Forces and their families

We are committed to building a culturally diverse workforce. As part of this commitment, we welcome applications from people, regardless of their background. As a Disability Confident committed employer, it is important to note that there may be occasions where it is not practical or appropriate to interview all disabled applicants who meet the minimum criteria* due to high volume. We limit the amount of interviews conducted to five applicants per open post we advertise.

*Where applicable depending on post requirements.