£12,02.50 per annum (£24,005 pro rated) rising to £12,817 per annum (£25,634 pro rated)
This post gives an excellent opportunity to work in a small, friendly, busy office, in unusual and pleasant surroundings. Colleagues at Bishopthorpe Palace work as a small and close-knit team and support each other at busy periods with flexibility and good humour.
Working closely with the Officer Manager and Chief of Staff this individual will be responsible for a number of Bishopthorpe Palace accounts, which total in excess of two hundred thousand pounds, including the Archbishop of York’s Official Expenses Account. The post holder will liaise closely with the Bishoprics and Cathedrals Department on financial matters and will be confident in the creation and maintenance of excel spreadsheets for budgetary purposes.
This is a part-time role, 17.5 hours per week (over five working days).
The main responsibilities for this role are;
Management of the Archbishop of York’s Office Expenses Account (OE Account) in liaison with the Office Manager and Bishoprics and Cathedrals Department:
A. Administration and day-to-day running of OE Account
Collation of purchase orders/delivery notes relating to OE expenditure.
Accurate and timely payment of invoices, raising queries as appropriate.
Accurate recording of all payments on a centrally created spreadsheet ensuring allocation of costs according to category and budget holder.
Ensuring reimbursement of costs for items purchased on behalf of the Church Commissioners.
Overseeing and recording all transactions from the petty cash element of this account.
Reconciliation of quarterly accounts prior to submission to Bishoprics and Cathedrals Department with relevant invoice copies. This will involve the use of an internet banking facility and monthly bank statements.
Reconciling on a monthly basis the expenditure on office credit cards, collating receipts and background paperwork.
Reclaiming funding from the Church Commissioners in respects of items purchased.
B. Creation and management of OE ‘local’ annual budget
Creation of OE ‘local’ annual budget through consultation with budget managers and Office Manager in accordance with income available.
Liaising on an on-going basis with budget managers with respect to their predicted and unexpected expenditure, advising them where appropriate on risk areas of over-expenditure as well as under-utilised budgets
Keeping Office Manager informed of any areas of concern and reporting monthly progress on OE budget.
Maintaining and updating monthly/quarterly/annual budget reports for Chief of Staff in liaison with Office Manager.
Maintaining and updating quarterly/annual budget reports for Bishopthorpe managers in liaison with Office Manager.
Management of the ‘Call to the North’ Account linked to the Northern Church Leaders Retreat in liaison with the Chaplain/Researcher to the Archbishop of York:
Collation and recording of incoming payments for retreat participants
Accurate and timely payment of invoices, raising queries as appropriate
Recording of all transactions in an accurate and timely manner
Management of the Archbishop of York’s Ordination Fund:
Securing annual receipt of funds from donors
Responsible for the transfer of funds to the central Ordinands in Training Fund
Reconciliation of receipts and transfer against the annual bank statement
Prepare financial information to support income, expenditure and bank balance for annual independent examination of Archbishop of York accounts
Liaison with the Bishopthorpe Palace appointed Bank, ensuring the signatory records are updated as appropriate, credit card facilities are maintained, and bank statements are accurate and received in a timely manner. Use of the internet banking facility.
Administration of salary payments to non-permanent staff:
Calculate and issue of the salary cheque for the part time gardener.
Arrange payment in cash for other casual staff members.
Maintain records of payments to non-permanent staff for annual reporting purposes.
Management of Block Grants:
Collation and recording of incoming transfers from the Church Commissioners.
Accurate and timely payment of monies to the Bishops of Whitby, Selby and Hull.
Recording of all transactions in an accurate and timely manner.
Effective communication of the reserves in these funds and how they can be utilised.
The ideal candidates must have;
Educated to ’A’ level or equivalent experience including maths related discipline
Excellent excel skills, good working knowledge of Word and Outlook
Proven competence in bookkeeping
Proven organisational ability
Ability and readiness to undertake new responsibilities
Confidence in making and maintaining businesslike and friendly relationships with personnel at all levels
Experience in preparing and presenting accounts for audit
Experience of book-keeping, accounts and budgeting
Experience of creating and maintaining MS Excel spreadsheets, including formulae
Experience of administrative work within a busy office
Qualified to AAT intermediate level
Knowledge of Church of England Structures, terminology and personnel
Non-clergy staff will be automatically enrolled into the in the Pension Builder 2014 Pension Plan (PB2014) in line with legislation unless they choose to opt out. Clergy already in the Church of England Funded Pensions Scheme (CEFPS) will have the option of either remaining in this scheme or joining the CAPF scheme.
Bishops Staff have an income protection insurance arrangement. To be eligible for cover under this policy an employee must be a member of the (PB2014) scheme. Please note that insurance cover is not necessarily automatic and that underwriting may be required by the schemes in some instances (for example if you do not join the scheme at the first available opportunity or opt out of the scheme and subsequently re-join). Cover will be subject to any terms and conditions laid down by the insurance company.
As we are a member of the Armed Forces Covenant, we welcome all applications from those you have served in our Armed Forces and their families.
We are committed to building a culturally diverse workforce. As part of this commitment, we welcome applications from people, regardless of their background. As a Disability Confident committed employer, it is important to note that there may be occasions where it is not practical or appropriate to interview all disabled applicants who meet the minimum criteria* due to high volume. We limit the amount of interviews conducted to five applicants per open post we advertise.