Administrative Assistant

This job has now expired
London Bridge
Permanent
£12,480 (£20,800 pro rata)

We are looking for an enthusiastic Administrative Assistant to support the Department of Discipleship and Ministry in delivering education and training for people in the parishes of South London and East Surrey.

This is a varied role, with duties ranging from managing course bookings, to coordinating the receipt, marking and return of marks to students, during busy periods throughout the year.

You will need to be a flexible Administrative Assistant, used to working on your own initiative and under pressure, and with strong IT skills. Good interpersonal and team working skills are essential.

The Diocese of Southwark is the collective name for the Church of England in South London and East Surrey, consisting of many and diverse churches, chaplaincies and schools. There are over 300 churches and 250 full time clergy, together with hundreds of volunteers and 40,000 regular worshippers, in the diocese. The role of the Department of Discipleship and Ministry is to provide education and training for people in parishes and for their leaders. We do this through a variety of courses and events, particularly a year long course “Growing in Faith and Life” which is aimed at people in parishes. We offer specialised training to those who will become authorised ministers in the church, currently as Licensed Lay Ministers or Readers, and as Southwark Pastoral Auxiliaries. We oversee the training of curates in their parishes and provide continuing professional development for the clergy and those in authorised ministry.

Duties include:

  • Take bookings and enter data for those attending courses and events
  • Receive and update personal data for Readers, SPAs and others as required
  • Prepare course materials: photocopying, collating and making up files and delegate packs
  • Maintain and tidy the small library, chase up unreturned borrowing
  • Co-ordinate receipt, marking and return of marks to students - Bishops Certificate essays
  • Co-ordinate receipt, marking and return of marks to students – Curate’s essays
  • Manage bulk emails of newsletters and other communications
  • Manage bulk mailings of programme brochures
  • Photocopy, collate and mail annual mailings to Readers and SPAs
  • Support SPA Training co-ordinator in administration of course
  • Support Administrator in co-ordination of curate’s programme
  • Other administrative support as required

Essential
Good IT and administrative skills with a keen eye for detail and able to work quickly and accurately

  • Competence in a range of Microsoft Office applications and capacity to research and learn new skills
  • Able to take direction and work to an agreed plan
  • Willingness to show initiative and take personal responsibility for tasks
  • Good inter-personal skills, able to communicate effectively with people from all backgrounds and of all abilities
  • Able to work under pressure and manage pressure points calmly
  • Flexibility – you will share a hot desk with colleagues

Desirable

  • Experience of setting up and using online booking (e.g. Eventbrite)
  • Experience in an educational or church setting
  • An understanding of the structures and ethos of the Church of England

The Diocese of Southwark, founded in 1905, forms part of the Province of Canterbury in England and is part of the wider Church of England, in turn part of the worldwide Anglican Communion. The Diocese covers primarily the area of Greater London which is South of the Thames, together with the Eastern part of the county of Surrey. It is one of the largest dioceses in terms of population and parishes as well as one of the most diverse.

The Diocese seeks to be a Christian presence and to share the Christian faith in each of its parishes through the mission and ministry of its clergy, congregations, schools and chaplaincies and works to promote the common good, with a particular concern for those most in need.

The priorities of the Diocese are to release gifts, renew vocations and deepen people’s life of faith. We aim to do so by effective stewardship of our resources, by collaborative team working, by respect for all and transparent accountability.

Specific aim

• To grow our financial resource base to allow investment in growth for the future;

• To grow our average weekly attendance;

• To increase the number of worshipping communities;

• To increase lay and clergy vocations; and

• To ensure that our leadership is more representative of the cultural communities which we serve.

The Diocese is committed to providing the resourcing necessary to train and house over 300 clergy to minister in its parishes, alongside laity and clergy in secular employment.

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