Clergy Payroll Team Leader

Posted 6 days agoExpires in 12 days
London
Fixed Term Full Time
£30,909 p.a. rising to £33,452 p.a. after probation

The Clergy payroll section is part of the NCIs’ Payroll Services section and are responsible for processing the monthly payroll for the 8000 of the Church of England’s serving clergy.

The nature of payroll is that the workload fluctuates to meet monthly deadlines and also peaks each month but particularly at tax year end/start; financial year end; at stipend increase dates; and when Ordinands begin to receive stipends. The Clergy payroll currently runs using NGA Resourcelink but we are embarking on a project to implement Oracle HCM Cloud and so we are looking for someone to manage the business-as-usual work of the Clergy Payroll team whilst this project is undertaken.

As Clergy Payroll Team Leader, you will manage the work of the Clergy Payroll team, ensuring that an effective and timely service is provided for payments to clergy and other internal & external customers in accordance with our service level agreements.

You will work with the Clergy Payroll Advisor to ensure that the team and processes are compliant with statutory changes and the Clergy Data Specialist to ensure that reporting processes and team procedures are up to date.

Working collaboratively with the Payroll Manager (Clergy and Staff), you will develop and support staff within the team and provide support to the payroll system project as required.

This is a fixed term contract expected to last until 31st January 2021.

Interviews will be held w/c 2 September 2019

In return we offer a unique environment with opportunities for continuous learning, generous annual leave for work life balance, season ticket loans and a range of benefits including discounted entry to attractions and what we feel is a market leading package when it comes to our pension scheme.

The Role:

  • Manage the “end to end” payroll production process for the Clergy Payroll (including the Channel Islands payrolls for Alderney, Guernsey and Jersey) section including all data input, running payrolls, adhering to payroll control checks, producing BACS files, GL production and distribution of key reports
  • Planning the team’s workload to meet deadlines to ensure the payroll is produced accurately and on time
  • Proactive and strict management of the payroll cut off deadlines
  • Ensuring that statutory regulations are correctly applied and that payments/deductions are made within the scope of all relevant NCI policies
  • Ensuring that internal controls are adhered to in line with agreed processes and audit compliance including the production, checking and sending of the monthly BACS file
  • To work with the Clergy Data Specialist to co-ordinate the receipt/loading of EDI files from the HMRC via FBI system by the monthly deadlines
  • To ensure the RTI files (FPS and EPS) balance and are sent to the HMRC within the statutory deadlines each month, plus that the monthly HMRC payments are paid on time.
  • To work with the Clergy Data Specialist to ensure the monthly payroll reports are created on time and ensure they are sent securely to the dedicated recipients
  • Authorising accurate requests for input into the SAP accounting system
  • Responsible for monthly, quarterly and annual account reconciliations and GL production processes
  • Ensure team members facilitate queries from staff, their advisers and other customers within SLA timelines. Plus be the first contact point for escalations
  • Support the Payroll Manager (Clergy and Staff) in the resolution of external escalations from third parties (HMRC, courts, banks etc.)
  • Working as part of the clergy team to ensure the clergy payroll is processed accurately and on time within the monthly deadlines. Applying statutory systems of PAYE tax, National Insurance, student loans recovery, sick pay and parental pay (including Alabaster calculations) and the Church of England’s own system of paying stipends (salaries) and reimbursing heating, lighting, cleaning and garden upkeep costs.
  • Maintaining harmonious working relationships with colleagues and customers
  • Work with the Payroll Manager (Clergy and Staff) in developing the Payroll Administrators, completing annual PDRs and return to work interviews, along with regular team meetings.
  • Liaising with the Clergy Payroll Advisor and Clergy Data Specialist to ensure an effective service is provided at all times
  • Work with the Payroll Manager (Clergy and Staff), Clergy Payroll Advisor and Clergy Data Specialist in carrying out regular reviews to identify and implement improvements in processes and service
  • Provide support to the Head of Payroll Services and Payroll Manager (Clergy and Staff) for both internal and external audits

The Requirements:

Essential

Experience/Education:

  • Significant proven ability in a similar role
  • Payroll qualification (CIPP National Payroll Certificate or similar) and/or demonstration of Continuing Personal Development to ensure current payroll knowledge.

Skills/Aptitudes:

  • Up to date knowledge of UK payroll legislation including PAYE, NI, Statutory Leave, Court Orders, Pensions, severance payments, childcare vouchers, tax year start/tax year end and P11d’s
  • Working knowledge of Pensions Auto Enrolment, NEST and Real Time Information (RTI)
  • NGA Resourcelink system or transferable Payroll systems experience
  • Able to organise own workload and adhere to strict deadlines
  • Able to manage and organise the workload for the team
  • Staff supervision and development
  • Meticulous attention to detail with a high degree of accuracy,
  • Able to identify process improvements and manage any subsequent changes
  • Ability to draft clear and concise correspondence
  • Confident, polite telephone manner, with ability to express points clearly and sympathetically when required
  • Good computer literacy in Windows applications (Word, Excel, Outlook)

Desirable

Education:

  • CIPP Diploma in Payroll Management or significant experience of a large and complex payroll function

Knowledge/Experience:

  • Up to date knowledge of Channel Island payroll (SI Soc Sec) legislation including year-end reporting
  • Change management
  • Working knowledge of tax and national insurance free benefits that can be paid through a payroll. Tax free benefits such as childcare vouchers and payroll giving.
  • SAP accounting system or transferable accounting system experience

We in the National Church Institutions support the mission and ministries of the Church all over England. We work with parishes, dioceses (regional offices), schools, other ministries and our partners at a national and international level.

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As we are a member of the Armed Forces Covenant, we welcome all applications from those you have served in our Armed Forces and their families

We are committed to building a culturally diverse workforce. As part of this commitment, we welcome applications from people, regardless of their background. As a Disability Confident committed employer, it is important to note that there may be occasions where it is not practical or appropriate to interview all disabled applicants who meet the minimum criteria* due to high volume. We limit the amount of interviews conducted to five applicants per open post we advertise.

*Where applicable depending on post requirements.