PRIMARY PURPOSE OF POST
- To provide administrative support to the Education Team and implement specific areas of work of the Team as negotiated with line manager and Education Team Leadership.
- To provide schools with support and information on a daily basis.
- To support the strategy and work of the Diocesan Board of Education (DBE) and the Diocese.
MAIN DUTIES AND RESPONSIBILITIES
- To provide a professional first point of contact to the team through office, telephone and electronic systems.
- To provide and maintain effective and efficient support to the team to include:
- general office and secretarial support, including maintaining filing systems, word processing letters and report writing etc;
- agenda setting and minute taking for meetings ;
- ensuring hospitality is provided as appropriate;
- maintenance of the teams diaries.
- To work with the team to maintain the teams web page and databases.
- To provide timely professional services for team events such as:
- the design and production of publicity material and teaching materials;
- word processing/desk top publishing services;
- minute/note taking;
- providing refreshments.
- To set up and maintain the resources relating to the work of the Education Team.
- To order equipment and goods associated with the Education Team.
- To work flexibly as a member of the Team and take appropriate individual initiative which contributes to maintaining the effective work of the Team.
- To undertake appropriate and relevant development, training and courses.
To undertake any other such task as may be requested by the Director or your line manager.
This job description provides a guide to the duties and responsibilities of the post and is not an exhaustive list. The post holder may be asked to undertake any other relevant duties and responsibilities appropriate and commensurate to the post.
Skills, Knowledge and Experience
The Administration Assistant should be able to provide evidence of the following:
- Ability to communicate effectively with people at all levels, both inside and outside of the organisation;
- Good IT skills and competent in the use of Microsoft Office;
- Ability to work effectively with social media, posting on website and setting up online surveys;
- Experience managing a varied workload efficiently and flexibly to prioritise tasks in order to meet deadlines;
- Experience of writing letters and accurate and concise minutes/notes;
- Excellent organisational skills;
- Ability to organise appointments;
- Experience of record keeping, information retrieval and dissemination of documentation;
- Ability to establish and maintain excellent working relationships with a wide range of colleagues and other contacts.
Qualifications and Training
It is essential that the Administration Assistant have:
- 5 GCSE’s (or equivalent) including English and Maths at grade C or above/grade 4 or above;
And desirable that they have:
- A relevant business administration qualification
The Administration Assistant should:
- Be a person of integrity;
- Have an understanding of confidentiality issues and the use of discretion;
- Be sympathetic to the needs of others;
- Have an openness to learning and change;
- Have good interpersonal skills.
Disposition and Aptitude
The Administration Assistant should have:
- An empathy for the faith and mission of the Church of England.
The Diocese of Leeds came into existence at Easter 2014 following the dissolution of the former dioceses of Bradford, Ripon & Leeds, and Wakefield. It covers the whole of West Yorkshire, the western part of North Yorkshire, and small parts of South Yorkshire, Lancashire, and County Durham. The diocese has 656 church buildings.
The Education Team provide support for the 240 schools and academies across the Diocese. The Team is based in the central diocesan office in Leeds.