Archdeaconry Administrator (to Archdeacon of London)

This job has now expired
The Old Deanery, Dean's Court, London
Permanent
£26500

At the London Diocesan Fund (LDF) we seek to do everything we can to support the mission and growth of the Church of England in London. The Archdeaconry of London covers the Two Cities of Westminster and the City of London. It is a diverse area, with many high-profile churches and institutions. The Archdeaconry seeks to support the almost 100 churches in the area in carrying out their Christian mission and we work in a way that is enabling, facilitating, innovative and always as a partner.

The Archdeaconry Administrator is a member of the Area Staff working in the Archdeacon’s office. The role requires a strong working relationship with the Archdeaconry Team, the Bishop’s Office and other Area Staff as well as key external stakeholders such as local authorities, businesses, architects and similar.

This post holder will be responsible for providing management of facilities.

Principal Duties and Accountabilities of the role:

The Archdeaconry Administrator is responsible for the following key tasks: -

General Administrative Roles

  • Close liaison with the Bishop’s EA and Diary Secretary and the Archdeacon’s PA to ensure good administration of complex schedules across the Archdeaconry team diaries
  • Overseeing administrative processes pertaining to the Two Cities Area (Visitations, QIs, CW Admissions etc)
  • Liaising with Diocesan and other Area Staff, where needed
  • Supporting the management of relationships with key external stakeholders such as film companies, the City of London corporation and potential hirers.
  • Facilitating and attending meetings, as required, including minute taking and clerking of some meetings including the Area Staff Meeting.
  • Supporting the Bishop’s office with some administrative tasks for confirmations, ordinations and other events, preparation of papers for the Bishop for Area Meetings, and obtaining clergy clearances from other dioceses for visiting celebrants and preachers.
  • Collation and preparation of the regular Area Mailing
  • Support the appointment process for new clergy, working with the Bishop’s EA who leads on this.
  • To maintain the database and support local churches with their input of data
  • To support parish administrators and elected parish officers, including church wardens, organizing training and information sharing.

The Old Deanery

  • Under the overall direction of the Bishop’s EA, having oversight of facilities management, Health and Safety and use of The Old Deanery
  • Ensuring a coordinated approach to managing facilities at The Old Deanery, working closely with others who work at The Old Deanery

Support for Archdeaconry Operations

  • Supporting faculty processes, as required
  • Administering the contracting of consultants such as surveyors contracted by the Archdeaconry Team
  • Support for filming in parishes (see below)

Financial Administration

  • Administering the petty cash and expenses of the Archdeaconry team
  • Working with the Archdeacon of London to oversee and administer the London Clergy Holiday Fund in the Two Cities Episcopal Area.
  • Support the Clerk of the City Churches Grants Committee in preparation of papers, administration of grant applications and payments from the CCGC
  • Support the Area Finance Officer with some administrative tasks, administration of grant applications and payments and support for Common Fund meetings
  • Similar administration for other funds of the Archdeaconry.

Filming in Churches

  • to help parishes with the process of obtaining faculties for filming, and therefore to give the Chancellor confidence to issue practice directions
  • to build relationships with film companies
  • to establish comparisons for fee charges so that there is some consistency and ability to charge reasonable amounts
  • To assess the suitability of church properties for use as locations
  • to increase the amount of filming so that the potential for income in churches and church owned property across the diocese is realised

Experience, knowledge, training and qualifications

Essential

  • Administrative experience and efficiency, especially in coordinating diary meetings and events management including the scheduling and prioritising of tasks
  • Database management experience
  • Experience of managing processes within an Anglican church setting
  • Experience of facilities management

  • Organised with a structured, methodical approach to problem solving
  • Strong communication skills, verbal and written
  • Ready to accept challenges and provide solutions as needed.
  • Experience of working within the structures of the Church of England (e.g.; previous experience working for an Archdeacon and/or Bishops)

Desirable

  • Administrative experience of arranging and overseeing large training courses
  • Knowledge and use of training booking systems such as Eventbrite

Aptitudes and abilities

Essential

  • IT efficient and familiarity with Microsoft Office
  • Good verbal and written communication skills
  • An awareness and enthusiasm in the use of social media as a communication tool currently including for example, Twitter, Facebook, LinkedIn
  • Awareness of, and ability to respond to competing priorities

Personal attributes

Essential

  • Ability to work enthusiastically in support of the aims and ethos of the Church of England, and the Diocese of London’s Capital Vision 2020
  • Ability to remain calm under pressure
  • Ability to work flexibly over a wide range of tasks
  • Flexibility to occasionally work outside of normal working hours
  • An eye for detail and an ability to anticipate what needs to be done
  • Good interpersonal and social skills
  • Ability to work with others but also independently when required
  • Ability to be discreet and confidential
  • Sound judgement and self-awareness
  • Have the personal resilience needed to be able to cope with the sometimes challenging issues which are dealt with in an archdeaconry office.
  • Have an understanding of the importance of safeguarding.

For more information about this application process, please use this link

At the London Diocesan Fund (LDF) we seek to do everything we can to support the mission and growth of the Church of England in London. The Archdeaconry of London covers the Two Cities of Westminster and the City of London. It is a diverse area, with many high-profile churches and institutions. The Archdeaconry seeks to support the almost 100 churches in the area in carrying out their Christian mission and we work in a way that is enabling, facilitating, innovative and always as a partner. The challenges of the area include, but are not limited to, an estate that consists of many heritage assets, the need to seize significant opportunities in a fast-moving environment, constant financial pressures and issues around transience and the pace of demographic change.