Business Support Administrator

Posted 18 days agoExpires in 8 days
York Place, Leeds
Permanent
£18376 - £21603

The Diocese of Leeds wishes to recruit a Business Support Administrator to work as part of a team to support the Chief Finance Officer (CFO) in the smooth running of the Finance, Property and Stewardship (Funding Support) teams.

MAIN DUTIES AND RESPONSIBILITIES

  • Be a central point of contact for the CFO and his team.
  • Prepare agendas and papers for team meetings, advisory groups and committee meetings, taking minutes where necessary.
  • Organise meetings, training workshops and conferences; coordinating diaries, publicising events and ensuring all practical matters are attended to in advance.
  • Circulate monthly reports including uploading onto the relevant sections on the website.
  • Prepare and circulate newsletters and other information to parishes.
  • Prepare and distribute letters, forms and reports.
  • Deal with incoming calls and enquiries and monitor the shared email accounts, responding to queries in a timely manner and co-ordinating responses where required.
  • Liaise with external archive companies regarding documents that are held in storage.
  • Provide administrative support to the property team including the following:
    • Maintain and monitor electronic maintenance records.
    • Code and scan invoices for payment.
    • Contact suppliers as required to arrange or progress work including the undertaking of annual servicing of boilers and security alarms.
    • Support Property Managers in making logistical arrangements for clergy moving in and out of properties.
    • Support the issuing of tender documents as requested and process returned tenders.
    • Maintain a record of keys held and issue and receive keys when required.

Skills, Knowledge and Aptitudes

The Business Support Administrator should be able to provide evidence of the following:

  • good written and verbal skills;
  • good IT skills and competent in the use of Microsoft Office, in particular Outlook, Word, Excel and PowerPoint;
  • the ability to manage a varied work load efficiently and flexibly to prioritise tasks in order to meet deadlines;
  • experience of writing letters and accurate concise minutes/notes;
  • the ability to organise their time and working to deadlines;
  • the ability to organise appointments and arranging visits;
  • experience of record keeping and information retrieval and dissemination of documentation;
  • ability to establish and maintain excellent working relationships with colleagues and other contacts.

Qualifications, Training and Experience

The Business Support Administrator should have:

  • 5 GSCE’s (or equivalent) including English and Maths at grade C or above.

Personal Attributes

The Business Support Administrator should:

  • be a person of integrity;
  • have an understanding of confidentiality issues and the use of discretion;
  • be sympathetic to the needs of others;
  • have an openness to learning and change;
  • have good interpersonal skills.

Disposition and Attitude

The Business Support Administrator should:

  • have an empathy for the faith and mission of the Church of England.

The Diocese of Leeds came into existence at Easter 2014 following the dissolution of the former dioceses of Bradford, Ripon & Leeds, and Wakefield. It covers the whole of West Yorkshire, the western part of North Yorkshire, and small parts of South Yorkshire, Lancashire, and County Durham. The diocese has 462 parishes and 656 church buildings.