Personal Assistant to the Bishop of Bedford

This job has now expired
Cardington, Bedford
Permanent
£27460 (which will be pro-rota 2 hours p/w)
3 Applications

The Diocese of St Albans is Living God’s Love by Going Deeper into God • Making New Disciples • Transforming Communities

  • We are the Church of England in Bedfordshire, Hertfordshire, Luton and Barnet.
  • Over 20,000 people attend worship in our churches across the week including over 6000 children
  • Our 400 churches bring a Christian presence in every community of the diocese
  • Our clergy are available to anyone in the community

This role will be based in the Bishop’s Lodge, Bedford Rd, Cardington, Bedford.

Are you a Personal Assistant with a real passion for Administration and Organisation?

The Bishop of Bedford is looking for an experienced PA, with excellent interpersonal skills and proven administrative competence.

Based in an office in the Bishop’s home in Cardington, you will be able to deal efficiently with a range of enquiries and tasks, work independently and flexibly, and show absolute discretion in all matters.

Confident, professional and positive, you will have the ability to manage an ever-changing workload. You will be able to prioritise with ease, operating several steps ahead at all times, with an understanding and sympathy for the faith, worship and mission of the Church of England.

Your hours of work will be 32 hours per week (Mon-Thu: 9.00 am - 4.30 pm; Fri: 9.00am -1.00pm, including a 30 minute lunch break)

Interviews will be held on the 20th June 2019.

The main responsibilities for this role are;

Providing administrative and secretarial support for the Bishop, including for example:

  • Maintaining the Bishop’s diary;
  • Producing letters and minutes of meetings, and drafting these where appropriate;
  • Editing and redrafting letters according to pastoral need and sensitivity;
  • Preparing paperwork for meetings and services of worship;
  • Maintaining and updating confidential clergy files;
  • Maintaining the Bishop’s Expenses Account;
  • Maintaining the Bishop’s databases;
  • Producing and circulating Notices of Appointment and Vacancy;
  • Liaising with parishes about services of worship, including Confirmations;
  • Arranging the Bishop’s interviews, including with clergy and candidates for ordination;
  • Overseeing the Bishop’s hospitality programme.
  • Undertaking general reception duties, arranging for provision of lunches and other refreshments;

Liaising with :

  • the personal staff of the Bishop of St Albans and his senior colleagues, as necessary;
  • colleagues in the Diocesan Office;
  • lead officers and staff of other bodies, both diocesan and national.

Undertaking confidential administrative work in connection with safeguarding, Criminal Records Bureau and Clergy Discipline procedures, including liaison with diocesan staff;

Organising national, and occasionally international, travel arrangements;

Undertaking general research for the Bishop in preparation for his speeches, sermons, policy statements and other public work both written and spoken;

Occasional oversight of casual staff.

Carrying out other duties broadly in line with these from time to time as instructed by the Bishop and those he nominates.

The ideal candidates requirements are;

Essential

  • Graduate level education or relevant employment experience, with a high standard of literacy and numeracy;
  • Proven interpersonal skills applicable to daily liaison with clergy, colleagues and the public on the telephone and face-to-face;
  • The ability to maintain absolute confidentiality and to be courteous, friendly and highly discreet;
  • The ability to work well in a small team and be part of a close-knit household;
  • The ability to work independently and regularly alone in a quiet environment;
  • The ability to adapt to changing circumstances and to work on own initiative;
  • A working knowledge of safeguarding and GDPR requirements;
  • Competence in the use of all aspects of Microsoft Office including word processing, electronic means of communication, diary and database management;
  • Efficient keyboard skills;
  • A flexible approach to duties and working hours, including a willingness to share responsibilities with colleagues and to assist at and attend occasional evening/weekend functions;
  • A professional personal appearance;
  • Good time management and organisational skills;
  • Readiness and ability to share in the ethos of the Bishop’s office and household.
  • A current driving licence and access to a car.

Desirable

  • A good working knowledge of the structures and systems of the Church of England;

Non-clergy staff will be automatically enrolled into the in the Pension Builder 2014 Pension Plan (PB2014) in line with legislation unless they choose to opt out. Clergy already in the Church

of England Funded Pensions Scheme (CEFPS) will have the option of either remaining in this scheme or joining the CAPF scheme.

Bishops Staff have an income protection insurance arrangement. To be eligible for cover under this policy an employee must be a member of the (PB2014) scheme. Please note that insurance cover is not necessarily automatic, and that underwriting may be required by the schemes in some instances (for example if you do not join the scheme at the first available opportunity or opt out of the scheme and subsequently re-join). Cover will be subject to any terms and conditions laid down by the insurance company.

As we are a member of the Armed Forces Covenant, we welcome all applications from those you have served in our Armed Forces and their families

We are committed to building a culturally diverse workforce. As part of this commitment, we welcome applications from people, regardless of their background. As a Disability Confident committed employer, it is important to note that there may be occasions where it is not practical or appropriate to interview all disabled applicants who meet the minimum criteria* due to high volume. We limit the amount of interviews conducted to five applicants per open post we advertise.

*Where applicable depending on post requirements.