The Diocese of Chelmsford is the second largest in the Church of England. It covers the whole of the County of Essex and the five East London Boroughs. The Diocese is divided into three Episcopal Areas, each one led by an Area Bishop.
The Bradwell Area serves mid and south Essex including the unitary authorities of Southend and Thurrock and has a population of just under 1m people. There are 175 churches in 137 parishes and 50 church schools in the Area.
The Area Bishop’s responsibilities include the care of the clergy (and their families) and other ministers in this Area; the sponsoring of ordination candidates; the ongoing oversight of the parishes and their clergy; and the maintenance of links with a range of secular organisations in his Area. Area Bishops typically also hold national responsibilities.
Are you a Personal Assistant with a real passion for Administration and Organisation?
Due to the maternity leave of the current post holder, we are offering an exciting opportunity for an experienced Personal Assistant with a passion for organising with accuracy and precision on a six month fixed-term contract.
The Bishop’s PA will ensure the efficient, smooth and collaborative running of the Bishop’s activities which are pivotal to success in his ministry. This busy role would suit you if you have resilience and the ability to cope in a reactive and demanding environment where you will be responsible for the running of the Bishop’s office, its administration and finances.
The ideal candidate will be confident, professional, positive, and unflappable in person. Due to the nature of this role, there is an ever-changing workload and you will need to be able to prioritise with ease, operating several steps ahead at all times. Ideally we would like you to be available from the end of June in order to receive full support with learning your new role.
Interviews will be held on Tuesday 4th June 2019.
The rewards of this interesting and varied role include a competitive salary package, a 35 hour working week for work-life balance, a minimum of 25 days holiday and an attractive pension scheme.
The Role :
To oversee and provide administrative and secretarial support for the Bishop to enable him to fulfil his Episcopal ministry in the most effective way possible both in and beyond the Diocese
To organise, co-ordinate and oversee the Bishop of Bradwell’s office and diary
To carry out core administrative processes affecting the Area Bishop’s Staff Team, Area Core Team and Area Dean Team
To ensure an efficient and welcoming system for all enquiries to the Bishop. To welcome all who visit the bishop, giving assistance with simple hospitality where appropriate
To ensure strictest confidentiality in dealing with personal information and sensitive matters and maintain a comprehensive and confidential filing system, databases, and other records in compliance with the Data Protection Act
Dealing with word-processing material supplied by the Bishop
Managing, in conjunction with the Bishop, the email inbox for the Bishop of Bradwell address
Acknowledging, and dealing with, if appropriate, incoming correspondence and emails in the Bishop’s absence
Responsibility for the management of the finances – the Church Commissioner’s budget and other financial matters relating to the Bishop’s ministry
Handling the pastoral implication of Clergy Discipline Measure processes, in conjunction with the Archdeacons and Bishopscourt
Supporting the sponsoring and selection process of Ordinands
Assisting in the preparation for the Priest’s Ordinations
Booking in yearly interviews with title post clergy in their first and third years
Arranging Deanery Confirmations with Area Deans and the Liturgical Adviser
Overseeing the management of the Bishop’s Diary, including arranging all appointments, travel arrangements, formal and informal social events, meetings etc.
Clergy Appointments and movements
Issuing draft notices of appointment, departure and retirement, to the Bishop of Chelmsford’s Office
Processing and issuing Authorised Lay Preacher permissions and renewals
Processing the Permission to Officiate applications
Processing transfer of Readers/Licensed Lay Ministry(LLM) licences both internal and external and carry out all necessary safer recruitment procedures
Facilitating effective communication
Ensuring that the telephone is answered promptly, efficiently and politely
Assisting in arranging official hospitality by the Bishop, as required
Responding to a wide range of enquiries in a warm and friendly manner
Attend and support meetings, social events and services as appropriate
To oversee the monthly production of the Area newsletter
To oversee the maintenance of the Clergy database
Providing the administration for Bradwell area events as reasonably required, working with others as appropriate
Management of Bishop’s Office
Ensure good working practice in administration and to help create a professional environment appropriate to the work of the Bishop and the Church
To oversee maintenance and improvement of information retrieval systems and archiving where necessary
To operate a system to manage the Bishop of Bradwell’s papers, correspondence etc.
To oversee the maintenance of office supplies and equipment, including computer systems
To work collaboratively to ensure warm and effective arrangements for the Bishop’s ministry to clergy
The requirements :
High quality administrative skills
Educational attainment to ‘A’ level or equivalent qualifications or experience
Competent in the use of computers and confidence in an increasingly electronic office environment using e-mail and diary management systems
Outstanding written communication skills, including very high level of attention to detail
Good communications skills, especially in receiving and relaying messages
Ability to develop and maintain good relationships with a wide range of people including those working in a voluntary capacity
Deal in a confident, welcoming manner with telephone callers and visitors, with patience and diplomacy
Deal confidentially with personal information and sensitive matters including being meticulous with the handling, filing and security of personal information
Work flexibly and collaboratively
Work on your own, at times under pressure
Be comfortable working within appropriate confidential boundaries
Propose and take on initiatives leading to improved administrative outcomes
Undergo training courses and attend day seminars as needed
Collaborate with other colleagues in other offices to establish best practice
A full driving licence and use of their own car with insurance for business purposes
Some understanding of the Church of England, its structures and organisation
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As we are a member of the Armed Forces Covenant, we welcome all applications from those you have served in our Armed Forces and their families
We are committed to building a culturally diverse workforce. As part of this commitment, we welcome applications from people, regardless of their background. As a Disability Confident committed employer, it is important to note that there may be occasions where it is not practical or appropriate to interview all disabled applicants who meet the minimum criteria* due to high volume. We limit the amount of interviews conducted to five applicants per open post we advertise.