Diocesan Safeguarding Administrator

This job has now expired
Church House Guildford, 20 Alan Turing, Road, Guildford
Fixed Term Part Time
Competitive salary in charity sector

This is an exciting time in our diocese, with the launch of the vision of a Transforming Church, Transforming Lives in 2016 leading to significant new missional energy in many of our churches, chaplaincies and schools. It’s been especially encouraging to witness the development of around 80 new worshipping communities since the launch, including four major projects in areas of new housing. We’re looking for an Administrator to provide professional and well organised administrative support to our Safeguarding Team, specifically supporting the Diocesan Safeguarding Advisors and Director of HR and Safeguarding.

Training

  • To be the first point of contact on safeguarding training requirements and to advise on the appropriate level of training for clergy, parishes, lay staff and volunteers
  • To liaise with parish safeguarding officers to track and advise on training status for lay church officers
  • To facilitate the booking, resources, certificates and follow up for all diocesan safeguarding training, including parish-based training
  • To liaise with national safeguarding portal administrators regarding online training matters
  • To meet and greet delegates for generic training sessions at Church House

Tracking

  • Working closely with the Bishop of Guildford’s PA, the Diocesan Safeguarding Policy and Training Adviser and the Director of HR and Safeguarding, track all clergy training and send reminders as required
  • Maintain the spreadsheet of all training attended, including training attended in other dioceses
  • Create and maintain a spreadsheet of all completing online training
  • Ensure that the Diocesan Safeguarding website is up-to-date and that the training and booking site is as streamlined and efficient as possible
  • Maintain and update records of Parish Policy Statements and Parish Safeguarding Self Audits and to advise the Safeguarding Team where these have not been submitted

General Safeguarding Support

  • To attend and take minutes of the Diocesan Safeguarding Advisory Panel (DSAP) and Case Work Sub Group (CWSG) meetings and submit minutes to the DSAs and Director of HR and Safeguarding
  • To arrange and coordinate the logistics for DSAP and CWSG meetings and attend and take notes of DSAP planning meetings as required

  • To arrange, coordinate attend and take notes of Core Group and Case Management Meetings as agreed with the Safeguarding Team

  • To respond to enquiries, via email or telephone, about training course, training require and referring enquiries to the relevant individual

  • To manage the administration of the Safeguarding Officer Google Group forum

Qualifications

Essential

  • At least ‘A’ level standard of education

Experience (able to evidence)

Essential

  • Solid experience of undertaking administration work in a professional environment, such as legal services or a charity/public sector organisation

Desirable

  • Experience of working in a training & development function

Skills

Essential

  • Strong organisational and planning skills to plan effectively and efficiently.
  • Advanced IT skills, including good working experience of Outlook, Word, Excel
  • PowerPoint, and file management systems
  • Excellent communicator, both verbally and in writing with the ability to summarize information clearly and concisely
  • Strong analytical skills, with good attention to detail
  • Able to multitask, manage priorities, and work flexibly as required
  • Tenacious approach to delivery, quality of output and organisation

Personal

Essential

  • A high level of integrity and discretion
  • Presents a professional and positive image at all times
  • An ability to work with people of all ages and backgrounds
  • In sympathy with the aims and mission of the Church of England
  • A warm and open demeanour

The Diocese of Guildford covers the western two-thirds of Surrey and a significant area of north-east Hampshire. It also includes one parish in a London borough and one in rural West Sussex. In the north-east, it is largely suburban, but moving south and west, there are a number of distinct towns and numerous villages. The south-west has a more rural feel to it, but the north-east is largely suburban. The population is just over a million, rising in line with the national rate.

The Diocese has two archdeaconries, each with six deaneries, and a total of 161 parishes.A great deal of the work of the church is done at a local level by the parishes. The diocesan teams support and encourage the work of the parishes, and also work with wider networks to the mutual benefit of the church and society at local, regional and national levels.

Transforming Church, Transforming Lives is the vision of the Diocese of Guildford, launched in September 2016 following a long period of prayer and consultation. It envisages individuals and church communities open to the transforming work of God’s Spirit in their own lives, and so becoming agents of Christ’s transformation to the world around them.