Assistant Diary Manager, Archbishop of Canterbury’s Private Office

This job has now expired
Lambeth Palace, London
Permanent
£26681 rising to £28304 after probation
1 Applications

Lambeth Palace is a unique building of significant historical and global provenance. It is, first and foremost, the home of the Archbishop of Canterbury and his family, as well as home to a wider, diverse and thriving residential community. It is also an office and the epicentre of the Archbishop of Canterbury’s ministry to the Church of England and the global Anglican Communion. It is a Grade I listed building comprising various listed buildings dating from the 12th to the 20th centuries, set within 10 acres of beautiful landscaped gardens. Fundamentally, the Palace seeks to be a place of contribution to the life of a 21st century church.

In support of the Archbishop’s ministry, the office at Lambeth Palace is made up of several interconnected teams, including Anglican Communion, Chaplaincy, Communications, Correspondence, Ecumenical, Evangelism & Witness, Events, Inter-Religious Affairs, Social and Public Affairs and Reconciliation - each providing pivotal, interdependent and essential support to the Archbishop to enable the effective delivery of the ministry to which he has been called by God.

Lambeth Palace is an exciting and vibrant ‘community of communities’. Working here provides an excellent opportunity to contribute to the ministry of an internationally significant religious leader in a friendly, busy, fast-paced and dynamic office. The team at Lambeth Palace works collaboratively with colleagues throughout the National Church Institutions (NCIs) and beyond and supports each other at busy periods, with flexibility and good humour.

Located within the central team working closely with the Archbishop on a day-to-day basis, this role involves communicating with everyone in the Archbishop’s office and many people outside.

As Assistant Diary Manager, you will provide high quality support to the Archbishop’s Diary Manager in all aspects of their role, assisting them with managing the Archbishop’s current and future commitments. You will liaise with colleagues and provide wider team support as required.

Interviews are expected to be held on Friday 31 May 2019

In return we offer a unique environment with opportunities for continuous learning, generous annual leave for work life balance, season ticket loans and a range of benefits including discounted entry to attractions and what we feel is a market leading package when it comes to our pension scheme.

The Role :

Assisting the Archbishop’s Diary Manager

  • Use internal software to record incoming requests for the Archbishop’s time, as and when passed on by the Diary Manager.
  • Ensuring timely, efficient and courteous handling of correspondence associated with requests for the Archbishop’s time, when requested by the Diary Manager to respond.
  • Prepare a summary of requests for discussion at diary meetings, ensuring that a reasoned and timely recommendation has been provided for each; also preparing a summary of declined invitations.
  • Meet with the Diary Manager at regular intervals to discuss new and outstanding requests.
  • In liaison with the Diary Manager, commission and receive briefing for the Archbishop’s meetings and events, ensuring that it is received on time and complete.
  • Liaise with the Metropolitan Police to keep them updated on the Archbishop’s whereabouts.
  • General support for the Diary Manager in their role in the Private Office and providing cover in their absence, within agreed limits as and when required.

Support PA

  • Provide PA support and cover within the Private Office, within agreed limits as and when required.
  • Provide general support to the Private Office and other Lambeth Palace teams as required. This may occasionally result in the post-holder working unsocial hours.

Please tell us how you meet the requirements for the role:

Essential

Skills/Aptitudes:

  • Excellent communication skills, both oral and written.
  • A good telephone manner.
  • Ability to draft and prepare correspondence, briefs and other material as required.
  • Ability to maintain a high degree of confidentiality.
  • Good interpersonal and diplomatic skills, with the ability to deal with people of all levels with confidence and respect.
  • Ability to work well as a member of a team.
  • Excellent prioritisation skills.
  • Efficient and quick at dealing with requests.
  • Well organised, methodical attention to detail, and the ability to cope with conflicting priorities.
  • Able to work flexibly, both in terms of time and responsibilities.
  • Proactive and able to use initiative.
  • Innovative with the ability to identify and implement new ways of working.
  • Excellent IT skills including Microsoft Word and Outlook (calendar and email), excellent word processing skills with fast and accurate typing.
  • Well-presented work with a keen eye for detail.

Knowledge/Experience:

  • A sympathy with and interest in the Archbishop of Canterbury’s ministry and their role in public, national and international life.

Education:

  • Educated to A level (or have equivalent professional experience), with a good command of written and spoken English, including accurate spelling and punctuation.

Personal Attributes:

  • Good judgement in dealing with a wide range of issues.
  • Emotionally resilient with an ability to work calmly under pressure, and to adapt plans quickly in response to change.

Desirable

Knowledge/Experience:

  • Experience of diary/inbox management
  • Knowledge of the Church of England.

We in the National Church Institutions support the mission and ministries of the Church all over England. We work with parishes, dioceses (regional offices), schools, other ministries and our partners at a national and international level.

Excellence, Respect, Integrity

We follow these three values in everything we do, whether we are of Christian faith, another faith or no faith. To learn more about working for National Church Institutions and our benefits, please click here

As we are a member of the Armed Forces Covenant, we welcome all applications from those you have served in our Armed Forces and their families

We are committed to building a culturally diverse workforce. As part of this commitment, we welcome applications from people, regardless of their background. As a Disability Confident committed employer, it is important to note that there may be occasions where it is not practical or appropriate to interview all disabled applicants who meet the minimum criteria* due to high volume. We limit the amount of interviews conducted to five applicants per open post we advertise.

*Where applicable depending on post requirements.