Administrative Assistant - Anglican Communion Fund

This job has now expired
Lambeth, London
Fixed Term Full Time & Part Time
£26681 rising to £28304 after probation

The Anglican Communion is made up of 40 Provinces worldwide, the Church of England being one of them. It includes 85 million sisters and brothers in Christ, spread over 165 countries, 80% of whom are from the Global South.

The Archbishop of Canterbury serves as a “Focus of Unity” for the Communion, meeting periodically with other archbishops, bishops, clergy and laity throughout the Communion. Established over 20 years ago, the Archbishop of Canterbury’s Anglican Communion Fund (ACF) is a registered charity that provides a vehicle for the Archbishop of Canterbury to minister in the provinces of the Anglican Communion through offering financial support for important ministry that may otherwise not happen and also funding Anglican Representation at key global platforms such as the UN.

This post is based at Lambeth Palace, the home, office and epicentre of the Archbishop of Canterbury’s ministry to the Church of England and the global Anglican Communion. The office at Lambeth Palace is made up of several interconnected teams, including Anglican Communion, Chaplaincy, Communications, Correspondence, Ecumenical, Evangelism & Witness, Events Inter-Religious Affairs, Social and Public Affairs, and Reconciliation – each providing a pivotal, interdependent and essential support to he Archbishop to enable the effective delivery of the ministry to which he has been called by God.

This role is a fixed term contract expected to last for two years. It is envisioned as a full-time role, though flexibility in contract terms could be considered for the right candidate.

This post offers an excellent opportunity for a competent and professional Administrative Assistant to contribute to the global ministry of the Archbishop of Canterbury throughout the Anglican church by providing support to the Chief Executive Officer of the Anglican Communion Fund to enable the smooth running of both the annual grant cycle and the donor cultivation and management process. Duties will also include coordinating meetings and communications.

The most recent copy of the Anglican Communion Fund Annual Review can be found here:

https://www.archbishopofcanterbury.org/sites/abc/files/2019-01/ACF_Annual%20Review_2017.18_FINAL.pdf

Interviews will be held on the 22nd May 2019

In return we offer a unique environment with opportunities for continuous learning, generous annual leave for work life balance, season ticket loans and a range of benefits including discounted entry to attractions and what we feel is a market leading package when it comes to our pension scheme.

The role :

The work of the ACF runs along a dual annual cycle of grant making and fundraising.

  • Administration of the annual grant cycle, including:
    • Receiving and acknowledging all applications and maintaining all paper and electronic records;
    • Organising and disseminating grant approval paperwork;
    • Managing the grant payment process, liaising with the Treasurer and other signatories of the ACF;
    • Managing the grant reporting process, ensuring the timeliness of reports and following up on outstanding reports.
  • Support the CEO with various aspects of donor/prospect cultivation and management and other aspects of fundraising, including:
    • Maintaining donor records utilising the ACF database and in compliance with GDPR legislation;
    • Accurately recording and acknowledging gifts and claiming Gift Aid;
    • Disseminating communications both in print and digitally, including on social media;
    • Undertaking donor or prospect research;
    • Assisting with the coordination of fundraising events.
  • Support the CEO with coordination of meetings of the Management Committee and Trustees, including diarising and room booking and preparation of papers as requested. Attend and minute meetings.
  • Other duties and responsibilities as requested and commensurate with the role.

Please tell us how you meet the requirements for the role :

Essential Knowledge/Experience

  • Substantial experience in a fast paced administrative role, including proficiency in Microsoft Office Suite, especially MS Word, Outlook and Excel.
  • Excellent written and oral communication and strong attention to detail and professionalism.
  • Good time management skills and ability to prioritise and multitask.
  • Strong organisational and record-keeping skills.Comfortable with technology, software and apps (eg. Mailchimp) and ability and willingness to learn new systems.
  • Ability to work independently as well as collaboratively.

Attributes:

  • Problem solver with a Can-Do attitude.
  • Dependable and reliable.
  • Ability to maintain a high level of confidentiality.

Desirable

  • Experience with social media marketing/communications.
  • Experience with event coordination.
  • Experience of supporting committees, including minute taking.
  • Understanding of and sympathy with the structures and culture of the Church of England and/or the Anglican Communion.

We in the National Church Institutions support the mission and ministries of the Church all over England. We work with parishes, dioceses (regional offices), schools, other ministries and our partners at a national and international level.

Excellence, Respect, Integrity

We follow these three values in everything we do, whether we are of Christian faith, another faith or no faith. To learn more about working for National Church Institutions and our benefits, please click here

As we are a member of the Armed Forces Covenant, we welcome all applications from those you have served in our Armed Forces and their families

We are committed to building a culturally diverse workforce. As part of this commitment, we welcome applications from people, regardless of their background. As a Disability Confident committed employer, it is important to note that there may be occasions where it is not practical or appropriate to interview all disabled applicants who meet the minimum criteria* due to high volume. We limit the amount of interviews conducted to five applicants per open post we advertise.

*Where applicable depending on post requirements.