PA to the Archdeaconry of London

Posted 21 days agoExpires in 20 days
The Old Deanery, Dean's Court, London
Permanent
£28,000 - £30,000 per annum dependent on experience

At the London Diocesan Fund (LDF) we seek to do everything we can to support the mission and growth of the Church of England in London. The Archdeaconry of London covers the Two Cities of Westminster and the City of London. It is a diverse area, with many high profile churches and institutions. The Archdeaconry seeks to support the almost 100 churches in the area in carrying out their Christian mission and we work in a way that is enabling, facilitating, innovative and always as a partner. The challenges of the area include, but are not limited to, an estate that consists of many heritage assets, the need to seize significant opportunities in a fast moving environment, constant financial pressures and issues around transience and the pace of demographic change.

Closing date - Sunday 14 April, 11.59pm

Interview date - Tuesday 23 April

The Personal Assistant to the Archdeacon provides vital support to the Archdeacon and to the Archdeaconry Team in their ministry across the Archdeaconry, especially among the parishes, the Area Staff and clergy.

The PA has particular responsibility for a wide range of administrative and coordinating tasks. The PA works in close co-operation with the Archdeaconry Administrative Team. The PA also works with the Personal Assistant to the Bishop of London, the Area Staff, Area Deans and other office holders, as well as Diocesan staff based at London Diocesan House where occasionally the PA will attend meetings. Additionally, the PA will be working regularly others with whom the Archdeacon engages from the public realm and in schools, other charities and organizations as well as with volunteers.

The PA is often the first point of contact for those contacting the Archdeaconry and will be for some the ‘face’ of the Archdeaconry.

Strategic

  • Working with the Archdeaconry administrative team and others to ensure the smooth running of the Archdeaconry.
  • Replying to routine correspondence within established guidelines.
  • Strategic diary planning – forward planning of events and specific project and day-to-day management of the Archdeaconry diaries.
  • Maintaining good relations with all Diocesan staff, parishes and churches.
  • Liaising with the many external organizations with which the Archdeacon is engaged to ensure his work is facilitated. Which includes but is not limited to the list given in appendix 1.
  • Preparing agendas and support papers for meetings and taking minutes for some meetings as required, (including London Area Finance Group meetings).

Operational

  • Working with the Archdeaconry administrative team and liaising with parishes and architects to deliver the programme of Quinquennial Inspections of churches.
  • Working with the Archdeaconry administrative team and liaising with parishes to organize the Admission of Churchwardens
  • Working with the Archdeaconry administrative team to keep the information on the database up-to-date for all clergy and parish officers within the Area
  • Proactive management of mail, enquiries, telephone calls, e-mail. Using initiative as to when to refer upwards and flag issues with the Archdeacon
  • Preparing weekly and daily briefings and papers for the Archdeacon
  • Liaison with and between Area staff members and others, setting up meetings
  • Logging Clergy Safety Incident Form
  • Drafting of letters and preparation of papers for signature. Signing of occasional routine correspondence on behalf of the Archdeacon
  • Liaison with the parish administrator of S Andrew by the Wardrobe for the Archdeacon's parochial duties and with others who support aspects of the archdeacon’s work.

Customer Service

  • Excellent Communication Skills- Both oral and written.
  • Time Management – Essential as there are projects/work that are time constraint.
  • Knowledge – Ability to understand and memorise guideline and protocols.
  • Temperance – effectively managing one's personal emotions.
  • Good listener- ability to listen keenly and make decisions accordingly.
  • Evaluation – Situational evaluation and analysis of work undertaking.
  • Teamwork – able to work with a complex team
  • Empathy- sharing another person's feelings.

The post holder may be required to undertake any other duties that are commensurate with the role.

For the full job description please see attached.

Essential

A person who has good administrative and communication skills and experience that they wish to use to serve the Church and its work. Flexibility of working practice is required, as is the capacity to work alone. The PA must be self-motivated with the ability to recognize and set priorities, organize and work under pressure.

In addition to the required level of secretarial experience/qualifications, the PA must:

  • Be sympathetic to the aims and ethos of the work of the Church of England
  • Have good communication skills with the ability to communicate effectively in written and spoken English, and be able to relate to the wider public
  • Have the ability to work well with others
  • Demonstrate proven ability to use computers for word processing, publications and
  • databases
  • Be able to innovate, initiate and maintain good and effective administrative procedures
  • Be willing to turn their hand to a variety of tasks as the need arises.
  • Have the personal resilience needed to be able to cope with the sometimes challenging issues which are dealt with in an archdeaconry office.
  • Have an understanding of the importance of safeguarding.

Desirable

  • Willingness to flexible working
  • Touch typing
  • Shorthand

The Church of England in London is growing, vibrant and at the heart of communities throughout the capital. At the London Diocesan Fund we seek to do everything we can to support this mission and growth, using our resources to help our parishes and chaplains to serve over 4 million people.

We understand the benefits of employing individuals from a range of backgrounds, with diverse cultures and talents. We aim to create a workforce that:

  • values difference in others and respects the dignity and worth of each individual
  • reflects the diversity of the nation that the Church of England exists to serve
  • fosters a climate of creativity, tolerance and diversity that will help all staff to develop to their full potential.

To learn more about the work we do, click here

To learn more about Capital Vision 2020 please click here