Senior Personal Assistant

This job has now expired
Church House, Westminster, London
£30,909 p.a. rising to £33,452 p.a. after probation

The Church of England Pensions Board provides retirement services set by the Church of England for those who have served or worked for the Church.

It assists over 40,000 people across over 520 employers.

The Central Secretariat sits at the centre of the Pensions Board’s activities. It includes the Chief Executive and members of the Board’s senior team. It is undergoing a period of change – the Chief Executive has been in post since July 2018, and there will be a new Chair of the Board appointed in early 2019.

Do you have a real passion for Administration and Organisation?

We currently have an exciting opportunity for a proactive PA with a passion for organising with accuracy and precision.

This is no ordinary job, it is varied and dynamic and offers the opportunity to gain experience of providing comprehensive support to the Chief Executive and other senior executives, as well as to the Board of trustees, its Chair and Committees.

These are busy roles with many spinning plates and part of your job will be to make sure that their working lives, office systems and all functions and events run as smoothly as possible.

As well as being a natural communicator who is skilled at building relationships at all levels, you will be confident, professional and unflappable in person, able to prioritise with ease, operating several steps ahead at all times.

To learn more about us, please take a look at our annual review - Click Here

Interviews are expected to be held on the 6th March 2019

In return we offer a unique environment with opportunities for continuous learning, generous annual leave for work life balance, season ticket loans and a range of benefits including discounted entry to attractions and what we feel is a market leading package when it comes to our pension scheme.

The Role :

To support the Chief Executive in the delivery of his role

  • Acting as first point of contact for the Chief Executive
  • Running effective office systems
  • Managing events, such as staff forums etc
  • Researching and carrying out ad hoc projects for the Chief Executive

To support senior members of the Secretariat in the delivery of their roles

  • Running effective office systems
  • Researching and carrying out ad hoc projects for the senior team

To support the Board of Trustees in the delivery of their roles

  • Assist the Chief of Staff with the efficient organisation and running of all Board and Committee meetings, including residential sessions

To support the Board’s Chair in the delivery of his role

Providing the Chair with appropriate administrative support

*For full information about the duties and requirements for this role, please take a look at the job description attached below.

The requirements for the role :



  • Excellent communication skills, both oral and written, including drafting and presentation skills. The post holder will be required to draft letters, reports and minutes to Board level.
  • High level of interpersonal skills, able to relate to people at all levels and make and develop contacts within the office and in the wider environment in which the Board operates
  • Takes initiative with an attitude to get things done
  • Proactive
  • Excellent IT skills, particularly in MS Office, including Outlook email/diary management and high quality document formatting
  • Attention to detail and accuracy
  • Able to work under pressure and meet deadlines
  • Experience of servicing Boards and Committees

Personal Attributes:

  • To work consistently to high, and agreed, standards
  • Able to work as an effective member of a small team
  • Willingness to learn and develop new skills
  • Results focused

We in the National Church Institutions support the mission and ministries of the Church all over England. We work with parishes, dioceses (regional offices), schools, other ministries and our partners at a national and international level.

Excellence, Respect, Integrity

We follow these three values in everything we do, whether we are of Christian faith, another faith or no faith. To learn more about working for National Church Institutions and our benefits, please click here

As we are a member of the Armed Forces Covenant, we welcome all applications from those you have served in our Armed Forces and their families

We are committed to building a culturally diverse workforce. As part of this commitment, we welcome applications from people, regardless of their background. As a Disability Confident committed employer, it is important to note that there may be occasions where it is not practical or appropriate to interview all disabled applicants who meet the minimum criteria* due to high volume. We limit the amount of interviews conducted to five applicants per open post we advertise.

*Where applicable depending on post requirements.